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How do you Share QuickBooks files?

Hunter Hein Jun 24, 2022 9:37:04 AM

Collaborating on QuickBooks files can be difficult, especially when you and the people you’re working with don’t work in the same building or on the same network. How do you get the QuickBooks files back and forth to each other? Email? FTP? Web hosting? File sharing sites? Copy the QuickBooks files to a thumb drive and physically pass that around?


All of those ideas have one or more problems associated with them, especially when it comes to QuickBooks files.

  • Email isn’t secure, and many times there’s a file size limit to attachments. 
  • Most people don’t have FTP servers, and even fewer know what they are.
  • Most people also don’t have their own websites, and anyone who has access to the link could download the files.
  • File sharing sites can be hit or miss, and sometimes dodgy.
  • Physically passing storage media around is simply unfeasible if people are working long distances from each other.


On top of all of those problems, each of those instances also requires the collaborators to keep getting new QuickBooks files, newer versions of the files, to download them and move them to whatever working directory they need to be in, and to make sure that everyone is working from only the newest versions of the QuickBooks files. These methods introduce the risk of collaborators possibly working from an out of date version of the QuickBooks file. There is also a lack of a clear version history control, making it difficult for everyone to go back to an earlier version of the QuickBooks files, if something like that is needed.


Enter Qbox.


Qbox makes collaboration on Quickbooks files easy and secure. Everyone who has access to the Sync Folder will be able to sync down the most up to date version of the file whenever the file is synced back up to the CoralTree cloud servers. This allows all collaborators to retain the latest version of the file without having to manually send anything back and forth.


Additionally, Qbox uses the most modern physical, information, and application security techniques to secure the client data. This includes storing data in data centers that are compliant with modern security standards, transmitting all data over secure HTTPS connections that use 256-bit SSL encryption, and only allowing authenticated, role-based access to client data. As such, you don’t need to worry about sending sensitive files over unsecured email, or risk losing the thumb drive that someone is carrying over to a new location.


Sounds too good to be true? Qbox offers a free 30 day trial (it’s really free, no credit card required) to test the software and ensure it’ll work for your needs. Try it today by visiting 

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